Human Resources Assistant - G4

Leaflet | Produced by United Nations GeospatialIn accordance with the UN Rules and Regulations. Depending on professional background and experience, the Executive Director reserves the right to appoint a candidate at a level lower than the advertised level of the post.Accountabilities:Within delegated authority, the Human Resources Assistant will be responsible for the following duties:Assist in the preparation of HR related surveys, statistics, and reports by:Maintaining and reviewing organizational staffing table and regional & gender chart on an ongoing basis.Preparing HR related reports under minimum supervision.Assisting in research on various HR related matters within and outside the UN system.Assist in the recruitment and contract management by:Processing applications for vacancies, including reviewing vacancy requests, preparing vacancy announcement, reviewing applications, ensuring and monitoring the transfer of files of candidates between offices, organizing interviews.Initiating and following up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities.Preparing and presenting relevant documentation required for recruitment to the Appointment and Promotion Board and answering queries.Assisting with onboarding and separation processes and entitlements as required.Managing UNITAR e-Recruitment tool.Reviewing contract requests and preparing contracts for Staff, Fellows, Consultants, Individual Contractors, Trainees, and Collaborators in accordance with UN rules and regulations using Quantum, as appropriate.Assist in the HR administration by:Assisting in the review and processing of requests for entitlements and claims.Assisting in the review and processing of data pertaining to conditions of service in Quantum.Assisting in verifying professional staff and general service staff’s monthly payroll data for validation.Maintaining staff official status file and other HR related files.Providing guidance/training for new Staff and Fellow on the use of e-Service in Quantum.Reviewing requests for badges, cartes de légitimation, UN Laissez-passer and UN certificate in accordance with UN rules and regulations.Preparing attestations/certificates for Staff, Fellow, and Collaborators.Performing a variety of office administrative duties, including managing office supplies and equipment, drafting and processing a variety of correspondence and other communications, etc.Performing other duties as required.Assist in the Staff development and career support training by:Assisting in the organization and conduct of training courses and workshops.Providing logistics and administrative support to trainers.Reviewing training requests submitted by Staff and Fellow.Preparing training certificates.Work implies frequent interaction with the following:Staff at large, Managers, DirectorsApplicants/General PublicHuman Resources Officers/Administrative Officers/Training Officers/Executive Officers in the UN SecretariatCounterparts in other UN agenciesMissionsResults Expected:Provision of reliable research, administrative and general office support services.Processing work and requisite follow-up with minimal supervision, seeking advice from and/or reporting to supervisor as needed.Ensuring the accuracy and completeness of documentation submitted by candidates, staff and offices.Accurate preparation of reports.Consistent application of appropriate policies, rules, guidelines, procedures and practices.Effective delivery of a wide range of administrative and office support functions under moderate supervision.Establishment of effective working relationships with internal and external contacts at all levels.Education:Completion of high school or equivalent diploma.Experience:At least three (3) years of human resources administration experience, preferably within the United Nations or international environment in the field of human resources management, administration, or other related fields. The minimum years of relevant experience is reduced to 1 year for candidates who possess a first-level university degree or higher.Language:Fluency in English; knowledge of French or Spanish is an advantage.Special Notice:UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.UNITAR staff members are subject to the authority of the UNITAR Executive Director and their appointments are limited to service with the Institute.Considerations:According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. UNITAR is a non-smoking environment.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules and UNITAR administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.No Fee:How to applyPlease submit your application along with a motive letter as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.Due to a high number of expected applications, only shortlisted candidates will be contacted. #J-18808-Ljbffr