Young Professional - Conference Services

Young Professional - Conference ServicesVacancy #: 7014Unit: Ramsar Convention SecretariatOrganisation: The Ramsar Convention on Wetlands (Ramsar)Location: Secretariat of the Convention on Wetlands, Gland, SwitzerlandReporting to: Conference and Governance Services OfficerWork percentage: 100%Grade: YPExpected start date: 01 November 2024Type of contract: Max-term (12 months)Closing date: 29 September 2024BACKGROUNDThe Convention on Wetlands is an intergovernmental treaty that provides the framework for national action and international cooperation for the conservation and sustainable use of wetlands and wetland biodiversity and services. It is the first of the modern global multilateral environmental agreements and remains the only one devoted to a specific critical ecosystem.The Convention Secretariat is headquartered in Gland, Switzerland, where the International Union for Conservation of Nature (IUCN) provides administrative support to the Convention.We are seeking a motivated Young Professional - Conference Services to join our team under the supervision of the Conference and Governance Services Officer. The Young Professional will support the logistical and administrative organisation of official meetings for the Governing and Subsidiary Bodies of the Convention, including the upcoming 15th Conference of the Contracting Parties (COP15) to be held in Victoria Falls, Zimbabwe, from 23 to 31 July 2025.JOB DESCRIPTIONAssist in the planning and organisation of all logistics and administrative matters related to official meetings of the Governing and Subsidiary Bodies of the Convention.Provide support to ensure the smooth and high-quality execution of all official meetings, including the upcoming COP15; implement assigned tasks to ensure the smooth operation of all aspects of COP15, including logistics, in line with the COP15 Planning and the Memorandum of Understanding for COP15 signed with the Government of Zimbabwe.Coordinate with diverse stakeholders, including external contractors, representatives of governments, and internal collaborators, to facilitate meeting arrangements.Manage meeting schedules, venues, and other logistics to ensure seamless operations, including the preparation of contracts, correspondence, and participant registration.Support the preparation of meeting documents, reports, and communication materials as required.Assist with the administrative tasks related to meeting organisation, including coordination of travel arrangements for participants and other logistical needs.Contribute to post-meeting evaluations and feedback processes to enhance future convening experiences.The above job description outlines the main duties and responsibilities for this position. However, in the Secretariat of the Convention on Wetlands, staff members may be required to undertake additional tasks reasonably assigned to them, even if they are not part of their regular job description.REQUIREMENTSThe Young Professional (YP) Programme is in place to provide a first professional experience in an international setting for young professionals (up to 35 years old) holding a Bachelor’s Degree. IUCN will ask for a minimum of 6 months and a maximum of 3 years of experience for this type of contract.Bachelor’s degree or higher in Event Management, Logistics, International Relations, Public Administration, or a related field.6 months to 3 years of relevant work experience in events management, logistics coordination, or administrative support, ideally in an international or environmental governance setting.Proven work experience in Zimbabwe or Southern Africa, with a strong understanding of the regional context, logistical challenges, and cultural nuances.Strong organisational skills and attention to detail, with the ability to manage multiple tasks and deadlines in a fast-paced environment.Ability to work independently and as part of a team.Excellent communication skills in English; knowledge of other official languages of the Convention (French and Spanish) is an asset.Demonstrated ability to work in a multicultural environment and collaborate effectively with diverse stakeholders.Proficiency in Microsoft Office Suite and database interfaces (CiviCRM).Availability to be on-site at the COP15 venue in Victoria Falls, Zimbabwe, for up to three weeks in July 2025.SALARYThe gross annual salary for this position is CHF 60'000. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice.APPLICATIONSApplicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.About IUCNIUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts.www.iucn.org #J-18808-Ljbffr